Maybe you can keep a running spreadsheet that has actual name, member screen name, date applied, date of determination letter, etc? We could advise you and follow up with documents to you SEPCOR via email (i.e. photographed application, scanned determination letter). We could black out all PII so there would not be any personal sensitive info concerns. I would have no issue with sending you the blacked out documents but I don't think having a bunch on applications/letters with PII floating around publicly would be a good idea.
Then you or someone could have a running pinned thread that you or someone updates on the forum as required based on your received data. Wouldn't necessarily have to put a name to the list, just numbers and maybe month and year applied/determination, but you would have the actual names and pertinent info, and 2a forum members would also know how many from the forum actually applied.
Or maybe we could just tell you the date of application and date of determination letter and what their determination was, but that may not provide you the details you would like to track. Also, you wouldn't really know if those actions did occur because you did not see the actual documents, and it may become difficult for you to locate the individual later, and you wouldn't really be able to factually state that as a true, verifiable fact with 100% certainty.